IPR Praha: Step 03 - Background Analyses

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During the roundtables (Step 2), you and the stakeholders decide which background and technical analyses are required to prepare the project design. These might include, for example, dendrological survey, evapotranspiration study, soil quality assessment, analysis of sleeping options for people experiencing homelessness, inventory of street furniture, or demographic study. You will also determine who will be responsible for commissioning these materials to ensure a smooth workflow.

3.1 Description and objective

Technical studies, together with the analysis of needs (Step 6), form the foundational building blocks for the project design. With some of the studies and analyses, you do not need to wait for the outcomes of the roundtable(s), and you can commission them in advance according to the project's focus. For example, if the project aims to improve stormwater management and revitalize tree lines, you can commission a hydrogeological survey, infiltration analysis, or dendrological study in advance. If the project concerns a sustainable tourism strategy, you can already commission tourist movement monitoring and an economic health analysis of local businesses prior to the roundtables. Additional analyses can be commissioned subsequently based on stakeholders’ input.

3.2 Responsible person(s)

Participation Coordinator / Participatory Planning Specialist

3.3 Who to consult

Custodians (city district, Prague City Hall)
Property owners
Key local institutions
City district Mayor’s Office
Prague Institute of Planning and Development (IPR Prague) – offices and individuals relevant to the project
IPR Participation Office – support for project planning
Departments of Prague City Hall – offices and individuals relevant to the project
City of Prague organizations – offices and individuals relevant to the project
Other relevant parties (developers, state organizations, etc.)

3.4 Activities for success

A. Review existing documents

Review analyses of the area that were previously prepared for other projects and may still be relevant. Existing materials may contain information that can help you better understand both the project context and the area’s development over time.

B. Background analyses and who will commission them

Most background analyses will be commissioned by the relevant departments of the city district and partner organizations of the City of Prague. For example, a dendrological survey could be commissioned by the city district’s environmental department or the City of Prague Environmental Protection Department – this depends on agreements made during the roundtables or subsequent discussions.

C. Conducting analyses and sharing results

Once responsibilities are assigned, commission the analyses to the selected contractors. Share all outputs with key stakeholders so that everyone remains informed and can continue collaborating effectively on the project.

3.5 Outputs

Outputs may vary depending on the type of project. Recommended:

Output 3A: List of background analyses and responsible departments

Template available for download

Output 3B: Technical background analyses

3.6 Timeframe

The duration may range from several weeks to a few months, depending on the project type and the number of analyses required.

3.7 Keep in mind

Do not underestimate preparation – careful planning is key! Clearly define who is responsible for each analysis, establish a timeline (from commissioning and contractor selection to submission of draft and final outputs), and estimate the total budget.

3.8 Communication

At this stage, communicate only with stakeholders. Broader public communication will occur in subsequent steps.

3.9 Parallel steps

Some analyses may take several months to complete. While these are in progress, you can simultaneously begin mapping users and communities (Step 4), developing a detailed process plan (Step 5), and conducting the analysis of needs (Step 6).