IPR Praha: Step 10 – Final Design Presentation

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After two completed phases of participation, it is essential to present the final form of the project (urban study, strategy, architectural competition, etc.). The public values transparent communication, even if the proposal does not fully meet the needs of all users. Openness is always better than silence.

10.1 Description and objective

This step concludes the entire participation process. Together with the author, you will present the final version of the project to local residents and stakeholders. The format depends on the type of project and your creativity – it can be an exhibition in a public space, a participatory booth or container, or even an insert in the city district’s newspaper.

If time allows, it is highly valuable to organize an in-person meeting with local residents and key stakeholders, especially those who have been involved from the start. The aim is to ensure that the widest possible audience is informed about the project’s outcome. Remember: the presentation of the final proposal must be included in both the communication plan and the budget defined in Step 5.

10.2 Responsible persons

Author
Participation Coordinator / Participatory Planning Specialist
Participation contractor (if applicable)

10.3 Consultation (as needed)

IPR (relevant office/section) – review of individual proposals
City district Mayor’s office
IPR Participation Office – support in project implementation
Departments of Prague City Hall (relevant offices and individuals)
City of Prague organizations (relevant offices and individuals)
Custodians (city district, Prague City Hall)
Property owners
Key local institutions
Other relevant parties (developers, state organizations, etc.)

10.4 Activities for success

A. Update the communication plan

Review and refine the communication plan to reflect the level of public interest and experience gained during the project. Coordinate with the author and the communication department to agree on the most suitable format for presenting the final proposal.

B. Present the final proposal to the public

In collaboration with the author, prepare all activities connected with the presentation – whether in open spaces or at community events. Plan the design of graphics and printed materials, and secure all necessary permits (e.g., for exhibition panels or a participatory container). Arrange venues and, if needed, external providers (for moderation or facilitation). The presentation should not only inform but also engage and attract attention.

10.5 Outcomes

Outputs may vary depending on the project. Recommended:

Output 10: Presentation of the final proposal

10.6 Timeframe

4 – 8 weeks (up to 3 months including preparation)

10.7 Keep in mind

Remember to allocate sufficient funds in the project budget for the final presentation – such as exhibition panels and site permits, or rental of venues and moderators.

10.8 Communication

Communication objective:

Informing about the final project design.

Communicate:

→ Present the final project design.

→ Regularly update on the progress of project documentation preparation, land use and development approvals.

→ Explain any changes made to the project design or the construction schedule.

Communication tools:

Utilize all communication channels of the city district: website, social media, city district newsletter, Prague media, flyers, posters, etc.

10.9 Parallel steps

Simultaneously with Step 10, the planning of the subsequent implementation (Step 11) should already be underway.