IPR Praha: Step 10 - Final Design Presentation

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Building upon the previous phases of the participatory process and public engagement, it is crucial to keep local residents informed about the final design concept, study or solution. Even if the final version contradicts the preferences of some users, transparent communication is always more appreciated by the public than keeping silent.

10.1 Description and objective

During this phase, two-way communication tools are used less frequently, and instead, visual presentation forms of the final design concept, such as an exhibition in a public space, a participation container or stand, or a newspaper insert are utilized. In certain cases, if time allows, a meeting may be organized with specific stakeholders, especially those actively and extensively involved in the entire project preparation process. It is crucial to include the presentation of the final concept in your communication plan (and budget) to achieve maximum public coverage.

10.2 Responsible person(s)

Planning Coordinator of the City District

10.3 Who to consult

City District Mayor's Office
IPR (relevant office/section) - for review of individual proposals (consultation)
IPR Participation Office - for support in planning participation activities (consultation)
City of Prague Departments (relevant offices and persons according to the nature of the project for consultation)
City of Prague Organisations (relevant offices and persons according to the nature of the project for consultation)
Administrators (city district, City of Prague)
Owners
Key local institutions
Others as appropriate (developers, government organizations, etc.)

10.4 Activities for success

A. Update the Communication plan

Adjust the communication plan to align with the project implementation experience to date, shown public interest, and project needs. Reach a consensus within the communications team regarding the communication tools to be used for informing the public about the final design concept.

B. Present the final design concept to the public

Based on the existing communication plan, organize activities to present the design concept in public space (if agreed upon). Consider the format of the presentation, required graphics and prints, additional permits (e.g., placement permits for the placement of signs), and if needed arrangements for securing external contractors.

10.5 Outcomes

Examples of outputs for inspiration; not all are mandatory:

Output 10A: Presentation of the final design concept

10.6 Timeframe

4 - 8 weeks (including preparation, possibly extending up to 3 months).

10.7 Keep in mind

Budget: Allocate funds for the final presentation (presenter, rentals, etc.), as well as for exhibition panels, placement permits, etc.

10.8 Communication

Communication objective:

Informing about the final project design.

Communicate:

→ Present the final project design.

→ Regularly update on the progress of project documentation preparation, land use and development approvals.

→ Explain any changes made to the project design or the construction schedule.

Communication tools:

Utilize all communication channels of the city district: website, social media, city district newsletter, Prague media, flyers, posters, etc.

10.9 Parallel steps

Activity 11 should already be running intensively in parallel with Activity 10.